AI
Assistants grounded in verified HR data
HRMS
PeoplePilot
What is PeoplePilot?
PeoplePilot is a multi-tenant, AI-powered HRMS and payroll platform for organizations that want one system for people operations — from company setup through everyday HR and employee self-service. AI assists HR and employees (ask, extract, guide, suggest) while HR rules stay in charge: permissions, validation, approvals, and audit.
People operations, in one place
HR, managers, and employees work from the same verified data — with AI that asks, extracts, and guides without bypassing approvals.
One platform for people operations
Run structure, people, attendance, leave, payroll, expenses, documents, reporting, and self-service in a single SaaS — with AI that works from verified HR data, never in place of HR control.
1
Platform for the full employee lifecycle
PWA
Mobile punch with geofenced check-in
ESS
Employee self-service without chasing admin
Who uses it
Built for every role in people operations
Company admins & HR
Own structure, policies, employees, attendance, leave, documents, reports, and day-to-day HR.
Managers & team leads
See team attendance, leave, and expenses — and approve within their scope.
Finance & payroll
Run salary structures, payroll cycles, payslips, reimbursements, and advances.
Employees
Manage profile, attendance, leave, payslips, expenses, documents, and policies — plus AI self-service.
Platform operators
Create and activate organizations, review onboarding, and manage platform users and approval chains.
AI-powered capabilities
AI is a product layer not a bolt, on chatbot
Natural-language help for everyday HR, grounded in authorized data. AI retrieves, explains, extracts, and guides. HR rules still own permissions, validation, approvals, and audit.
Employees
Ask about your HR — then act
- Leave balances and how to apply
- Today’s shift and next working day
- Attendance history and why a day looks different
- Mobile punch and geofence (“Can I check in from here?”)
- WFH, outdoor, and regularization guidance
- Latest payslip and available documents
- Policy questions (“What is the WFH policy?”)
Where an action would change data, the assistant confirms before submitting. Manual screens stay available.
HR & admins
Workforce answers from live data
- Answer workforce questions from live HR data
- Explain policies and guide workflows
- Search documents and employee context, permission-scoped
- Assist tenant setup from uploaded company and policy documents
Onboarding
Extract, review, then go live
- Upload company or policy documents
- AI extracts candidate fields with confidence
- Admin reviews and edits every suggestion
- Draft, then submit — nothing extracted goes live without confirmation
AI does
- Retrieve, explain, extract, suggest, and guide
- Stay tenant-, role-, and employee-scoped
- Prefer verified system data
AI does not
- Invent headcount, balances, pay, or approvals
- Bypass permissions or approvals
- Replace HR validation or audit
Guided tenant onboarding
A new company is ready before go-live
Drafts, per-phase submit, corrections, and platform verification before activation. Grades and employees can stay optional depending on how the company works.
01
Company
Legal profile, address, tax, country defaults, logo, and legal documents.
02
Branches
Locations, head office, and optional geofence.
03
Departments
Departments under branches.
04
Grades
Optional level ladder (for example L1–L7).
05
Designations
Job titles, with optional grade constraints.
06
Policies
Attendance, leave, WFH, comp-off, regularization, outdoor, shifts, schedules, holidays, and scoped overrides.
07
Employees
Optional at go-live — add people manually or by bulk import.
08
Check-in & biometric
Web punch, mobile punch with geofencing, and/or biometric devices with handshake.
Feature catalog
Isolated tenants (one organization per company), tenant create and invite, onboarding review and activation, platform users and roles, multi-level activation approval, platform settings, and tenant-scoped configuration and AI context.
A structured hub so a new company is ready before go-live: drafts, per-phase submit, corrections, and platform verification before activation. Grades and employees can stay optional depending on how the company works.
Company profile and legal details with country-aware requirements. Branches, departments, designations, and optional grades. Reporting line lives on the employee — not the job title. Policies and schedules assign across org scope.
Directory, profiles, and org chart. Personal, employment, statutory, bank, identity, dependents, education, and experience. Documents, login invite, bulk import (CSV/XLSX) with staging, mapping, and validation, plus shifts, work schedules, and assignments.
Web check-in and check-out, mobile punch from the installable PWA, and geofencing so punch is allowed only inside configured branch or site boundaries. Biometric devices with connectivity checks, outdoor location evidence, regularization, WFH, outdoor duty, holidays, week-offs, overtime, and comp-off credit — all driven by shifts and schedules.
Leave types, balances, eligibility, accrual, and carry-forward. Requests, approvals, cancel and modify. Comp-off tied to attendance where configured, with approval chains.
Salary components and structures, payroll runs, entries, adjustments, and revisions. Payslips and bank file export, with an India-oriented statutory path (PF / ESI / PT / TDS direction).
Reimbursement claims, salary advances, approvals, payment tracking, and supporting documents.
Employee and organization documents, policies and forms, templates, generated letters and ID cards, with secure, permissioned access.
Profile and security including MFA. Attendance with mobile punch and geofencing. Leave, WFH, outdoor, and regularization. Payslips, expenses, documents, policies, notifications, and the AI-assisted portal.
Multi-step approval workflows where configured. Email and in-app notifications for HR events. Dashboards and reports for directory, headcount, attendance, leave, payroll, expenses, and KPIs.
Role- and permission-based access at platform and organization level. Multi-factor authentication and secure sessions, tenant isolation, sensitive-field protection, and audit of important actions. AI is bound by the same scopes as the UI.
Isolated tenants (one organization per company), tenant create and invite, onboarding review and activation, platform users and roles, multi-level activation approval, platform settings, and tenant-scoped configuration and AI context.
Company profile and legal details with country-aware requirements. Branches, departments, designations, and optional grades. Reporting line lives on the employee — not the job title. Policies and schedules assign across org scope.
Web check-in and check-out, mobile punch from the installable PWA, and geofencing so punch is allowed only inside configured branch or site boundaries. Biometric devices with connectivity checks, outdoor location evidence, regularization, WFH, outdoor duty, holidays, week-offs, overtime, and comp-off credit — all driven by shifts and schedules.
Salary components and structures, payroll runs, entries, adjustments, and revisions. Payslips and bank file export, with an India-oriented statutory path (PF / ESI / PT / TDS direction).
Employee and organization documents, policies and forms, templates, generated letters and ID cards, with secure, permissioned access.
Multi-step approval workflows where configured. Email and in-app notifications for HR events. Dashboards and reports for directory, headcount, attendance, leave, payroll, expenses, and KPIs.
A structured hub so a new company is ready before go-live: drafts, per-phase submit, corrections, and platform verification before activation. Grades and employees can stay optional depending on how the company works.
Directory, profiles, and org chart. Personal, employment, statutory, bank, identity, dependents, education, and experience. Documents, login invite, bulk import (CSV/XLSX) with staging, mapping, and validation, plus shifts, work schedules, and assignments.
Leave types, balances, eligibility, accrual, and carry-forward. Requests, approvals, cancel and modify. Comp-off tied to attendance where configured, with approval chains.
Reimbursement claims, salary advances, approvals, payment tracking, and supporting documents.
Profile and security including MFA. Attendance with mobile punch and geofencing. Leave, WFH, outdoor, and regularization. Payslips, expenses, documents, policies, notifications, and the AI-assisted portal.
Role- and permission-based access at platform and organization level. Multi-factor authentication and secure sessions, tenant isolation, sensitive-field protection, and audit of important actions. AI is bound by the same scopes as the UI.
Product journey
From company setup to everyday people operations
Structure and policies first, then people, then live HR and self-service — with AI on verified data.
1
Set up the company
Profile, branches, departments, and designations
2
Define policies
Attendance, leave, shifts, holidays, and work rules
3
Add people
Employees, reporting lines, and login invites
4
Go live
Punch, leave, payroll, and self-service switched on
5
Assist
AI for HR and employees, grounded in authorized data
- 1
Set up the company
Profile, branches, departments, and designations
- 2
Define policies
Attendance, leave, shifts, holidays, and work rules
- 3
Add people
Employees, reporting lines, and login invites
- 4
Go live
Punch, leave, payroll, and self-service switched on
- 5
Assist
AI for HR and employees, grounded in authorized data
Why PeoplePilot
What sets the platform apart
AI-powered HRMS
Natural language and document assist over real HR data — not a separate AI product.
One platform
Structure, people, time, leave, payroll, expenses, documents, and ESS together.
Controlled go-live
Guided onboarding with review and activation before the tenant is live.
Employee AI + ESS
Ask and act on personal HR, with confirmation on write actions.
Policy & doc assist
Extract and map company and policy docs into setup drafts for human review.
Mobile punch + geofence
Employees punch from phone; check-in can be limited to approved locations.
Scoped access
Managers and employees only see what their role allows.
India payroll direction
Core payroll today, with statutory automation on the product path.
Run people operations on one platform
PeoplePilot brings HR, payroll, self-service, and AI together — with permissions, validation, and audit still in charge.